Operations & Data Assistant

Position Description

The Operations & Data Assistant will maintain the foundation’s CRM database (hosted on eTapestry) and assist in donation management. They will also provide support for Dui Hua’s operations including  programs and campaigns.  As a key member of the foundation’s small entrepreneurial team, the ideal candidate will be organized, detailed oriented, adept at crunching numbers, and possess good communications and interpersonal skills. With a strong service mentality, this person will have a keen interest in current China affairs as well as nonprofit finance and development.

This is a full-time position based in our San Francisco office.  We offer flexible working hours and would consider a highly experienced candidate seeking a regular part-time position.

Primary responsibilities include but are not limited to:

  • Maintain Dui Hua’s CRM database hosted on eTapestry, including data entry and regular data clean up;
  • Record incoming gifts/donations, processing receipts and support all aspects of gift management;
  • Maintain and update digital records for donors;
  • Support other eTapestry functions to assist in development and programs, including publication distribution, outreach engagement, and program metrics tracking;
  • Conduct data and financial analysis using Excel;
  • Assist in the preparation of budgets and financial reports;
  • Assist accounting functions including accounts payable, accounts receivables,  and bank reconciliation;
  • Track and maintain office supply needs, ordering, stocking and managing supplies as necessary;
  • Update and maintain critical foundation records such as emergency contact lists, procedures, and compliance documents;
  • Maintain operational and financial records in compliance with foundation policies;
  • Manage the upkeep of office equipment and ensure office spaces are well-maintained, coordinating with building management as necessary.

Skills and Abilities:

  • Highly organized, attentive to details and deadlines
  • Logical thinking, adept at crunching numbers
  • Ability to grasp new concepts quickly and follow through on projects as assigned
  • Excellent computer skills, proficient in Microsoft Office, especially Excel
  • Experience working with a donor database or constituent relationship management (CRM) system
  • Good communications and interpersonal skills
  • Keen interest in nonprofit development, finance and database management
  • Knowledge of QuickBooks or a similar accounting software a plus
  • Proficiency in Chinese, knowledge of current China affairs a plus

How to Apply:

Please submit your cover letter with resume to jobs[at]duihua.org; the subject line should be “Operation & Data Assistant.” Your cover letter should address why you are a good match for this position, your availability and expected salary. No phone calls, please.


The Dui Hua Foundation is an equal opportunity employer committed to creating a work environment where each individual is valued and respected as a member of our small team. We welcome applicants who identify in a multitude of ways across lines of race, ethnicity, age, religion, sexual orientation, gender identity and expression, disability, geography and socio-economic status.